MILLER R-2 SCHOOL DISTRICT

MILLER, MO

Job Description

Job Title: School Secretary

Qualifications: 10-key, computer, people skills, multi-tasking, the ability to keep confidential information Confidential.

Responsible to: Principal

Primary Funtions:

To keep the school runnning smoothly and efficiently while maintaining a friendly and pleasant attittude.
To aid faculty, staff, and parents in whatever situation ariseswith complete confidentiality and professionalism.
To be able to multitask and be flexible at all times.
New student enrollment (This involves paperwork, faxing for records from transferring school, entering schedule in computer, entering historical grades from the school student is transferring from, finding a locker, if student is a Jr. High student assigning a PAL, finding a student to tour the building with the new student, among other things.

General Responsibilities:

To keep the school running smoothly and efficiently while maintaining a friendly and pleasant attitude.
To aid faculty, staff and parents in whatever situation arises with complete confidentiality and professionalism.
To be able to multi-task and be flexible at all times.
Provide administrative support by preparing correspondence and reports, receiving and directing visitors, and maintaining student population records.
Accurately handle purchasing and inventory procedures.
Act as mediator between faculty, staff, parents and the principal.

Specific Duties

Answer and direct phone calls or take messages and deliver as needed.
Contact and coordinate substitute teachers; be on call for last minute calls from teachers and staff; call subs from home if needed; record absences and keep up daily; record all sub days; turn into payroll at the end of the month. Take lesson plans over the phone if necessary.
Order office supplies and general supplies for teachers.
Create and distribute correspondence from school to parents.
Set up school year in the computer.
Set up classes for schedule.
Enter student schedule information from counselor’s office and print schedules.
Print class rosters for teachers.
Keep record of attendance/tardiness each day and send letters home as needed.
Record discipline and send appropriate letters.
Take care of incoming traffic to office.
Make daily/monthly backup for computer.
Run end of month reports: student attendance, attendance summary, monthly backup, substitutes report.
Check out keys to teachers/substitutes and keep log of all keys passed out.
Record mid-quarter, quarter, and semester grades; collect, mail and file mid-quarter grades; collect quarterly grades from teachers and enter data into computer; run grade cards to send home, print grade labels, attach grade labels to permanent files.
Record requisition and assign purchase orders for all purchases from employees.
When nurse is unavailable, assess any medical situation and call parent or emergency personnel if needed. Administer minor first aid when required and contact nurse as needed.